Privacy Policy

1. Introduction

Softanic LLC ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how your personal information is collected, used, and disclosed by Softanic LLC.

This Privacy Policy applies to our website at www.softanicllc.com, mobile applications we develop for clients, and related services (collectively, our "Services").

By accessing or using our Services, you signify that you have read, understood, and agree to our collection, storage, use, and disclosure of your personal information as described in this Privacy Policy.

2. Information We Collect

2.1 Information You Provide to Us

We collect information you provide directly to us when you:

• Fill out forms on our website (such as contact forms, subscription forms, etc.)
• Communicate with us via email, phone, or other channels
• Request a quote or consultation
• Sign up for our newsletter
• Submit job applications
• Engage in business relationships with us

The types of information we may collect include:

• Name, email address, phone number, and company name
• Billing and payment information
• Project requirements and specifications
• Communication history and preferences
• Resume, portfolio, and employment history for job applicants
• Any other information you choose to provide

2.2 Information We Collect Automatically

When you access or use our Services, we may automatically collect certain information about your device and usage, including:

• Device Information: Computer or mobile device type, operating system, unique device identifiers, browser, network information, and the domain and IP address used to access our Services
• Usage Data: The pages or features of our Services that you browse, the time spent on those pages, the links you click, and other actions taken within our Services
• Location Information: General location inferred from IP address
• Cookies and Similar Technologies: Information collected through cookies, web beacons, and other tracking technologies (see our Cookies section below)

2.3 Information from Third Parties

We may receive information about you from other sources, including:

• Business partners, such as vendors we work with on projects
• Publicly available sources
• Marketing and analytics providers
• Recruitment platforms

3. How We Use Your Information

We use the information we collect for various purposes, including to:

• Provide, maintain, and improve our Services
• Process transactions and send related information, including confirmations and invoices
• Respond to your requests, comments, and inquiries
• Understand user preferences to enhance user experience
• Develop new products and services
• Send technical notices, updates, security alerts, and administrative messages
• Communicate with you about products, services, offers, promotions, and events, and provide news and information we think will be of interest to you
• Monitor and analyze trends, usage, and activities in connection with our Services
• Personalize and improve the Services and provide content or features that match user profiles or interests
• Facilitate contests, sweepstakes, and promotions and process and deliver entries and rewards
• Carry out any other purpose described to you at the time the information was collected

3.1 Legal Bases for Processing (for EEA, UK, and Swiss Users)

If you are from the European Economic Area (EEA), United Kingdom, or Switzerland, our legal basis for collecting and using your personal information will depend on the personal information concerned and the specific context in which we collect it. We normally collect personal information from you only where:

• We need the personal information to perform a contract with you
• The processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms
• We have your consent to do so
• We need to comply with a legal obligation

4. How We Share Your Information

We may share your personal information in the following circumstances:

4.1 With Service Providers

We may share your information with third-party vendors, consultants, and other service providers who need access to such information to carry out work on our behalf, such as:

• Cloud hosting and infrastructure providers
• Payment processors
• Customer relationship management systems
• Email and communication service providers
• Analytics providers
• IT and security service providers

4.2 For Business Transfers

We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

4.3 For Legal Reasons

We may share information about you if we reasonably believe that disclosing the information is needed to:

• Comply with any valid legal process, governmental request, or applicable law, rule, or regulation
• Investigate, remedy, or enforce potential Terms of Service violations
• Protect the rights, property, and safety of us, our users, or others
• Detect and resolve any fraud or security concerns

4.4 With Your Consent

We may share your information with third parties when you have given us your consent to do so.

4.5 Aggregated or De-identified Information

We may share aggregated or de-identified information, which cannot reasonably be used to identify you, with third parties for research, marketing, analytics, and other purposes.

5. Data Security

We take reasonable measures to help protect information about you from loss, theft, misuse and unauthorized access, disclosure, alteration, and destruction. These measures include:

• Encryption of data in transit using SSL/TLS protocols
• Implementing access controls to limit who can access personal data
• Regular security assessments and penetration testing
• Employee training on data protection and privacy
• Physical security measures for our facilities

However, no security system is impenetrable, and we cannot guarantee the security of our systems or your information. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures.

6. Data Retention

We will retain your personal information only for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal information, we consider:

• The amount, nature, and sensitivity of the personal information
• The potential risk of harm from unauthorized use or disclosure
• The purposes for which we process the data
• Whether we can achieve those purposes through other means
• Applicable legal requirements

When we no longer need your personal information, we will securely delete or anonymize it. In some circumstances, we may anonymize your personal information (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.

7. Your Rights

Depending on your location, you may have certain rights regarding your personal information:

7.1 For All Users

• Access: You can request a copy of the personal information we hold about you.
• Correction: You can request that we correct inaccurate or incomplete information about you.
• Opt-out of Marketing: You can opt-out of marketing communications at any time by following the "unsubscribe" link in any marketing email or contacting us directly.

7.2 Additional Rights for EEA, UK, and Swiss Residents

If you are located in the European Economic Area (EEA), United Kingdom, or Switzerland, you have additional rights under the General Data Protection Regulation (GDPR) or similar laws:

• Erasure: You can request deletion of your personal information in certain circumstances.
• Restriction: You can ask us to restrict processing of your personal information in certain circumstances.
• Data Portability: You can request a machine-readable copy of your personal information to be transferred to another provider.
• Objection: You can object to our processing of your personal information based on our legitimate interests.
• Withdraw Consent: If we process your personal information based on your consent, you can withdraw your consent at any time.
• Complaint: You have the right to lodge a complaint with a supervisory authority.

7.3 California Resident Rights

If you are a California resident, you have rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA):

• Right to Know: You can request information about the categories of personal information we collect, the sources from which we collect it, the purposes for which we use it, and the categories of third parties with whom we share it.
• Right to Delete: You can request deletion of personal information we have collected about you.
• Right to Correct: You can request correction of inaccurate personal information.
• Right to Opt-Out: You can opt-out of the sale or sharing of your personal information and limit the use of sensitive personal information.
• Right to Non-Discrimination: You have the right not to receive discriminatory treatment for exercising your privacy rights.

To exercise your rights, please contact us using the details provided in the "Contact Us" section below. We may need to verify your identity before responding to your request.

8. Children's Privacy

Our Services are not directed to children under the age of 13 (or 16 in certain jurisdictions). We do not knowingly collect personal information from children under these ages. If we learn we have collected or received personal information from a child without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under the applicable age threshold, please contact us.

9. International Data Transfers

We are based in the United States and process and store information in the U.S. and other countries. If you are located outside the United States, your personal information may be transferred to, stored, and processed in a country that may not provide the same level of data protection as your jurisdiction.

If we transfer personal information from the European Economic Area, United Kingdom, or Switzerland to a country that has not received an adequacy decision from the European Commission or other competent authority, we will implement appropriate safeguards such as:

• Standard Contractual Clauses approved by the European Commission
• Binding Corporate Rules for transfers within our company group
• Other valid transfer mechanisms approved by relevant authorities

You may contact us for a copy of the specific safeguards applied to the export of your personal information.

10. Cookies and Similar Technologies

We use cookies and similar tracking technologies to track activity on our Services and hold certain information. Cookies are files with a small amount of data that may include an anonymous unique identifier.

10.1 Types of Cookies We Use

• Essential Cookies: Required for the operation of our Services, enabling core functionality such as security, network management, and providing you with access to your account.
• Analytics and Performance Cookies: Allow us to analyze how visitors use our Services and to monitor website performance.
• Functionality Cookies: Used to recognize you when you return to our Services, enabling personalized content and remembering your preferences.
• Targeting and Advertising Cookies: Record your visit to our website, the pages you have visited, and the links you have followed to deliver more relevant advertisements.

10.2 Your Choices Regarding Cookies

Most web browsers allow you to control cookies through their settings preferences. However, if you limit the ability of websites to set cookies, you may worsen your overall user experience. Some browsers offer a "Do Not Track" ("DNT") signal whereby you may indicate your preference regarding tracking and cross-site tracking. Although we do our best to respect the privacy preferences of our users, we currently do not respond to DNT signals.

11. Third-Party Links

Our Services may contain links to third-party websites, services, or applications that are not operated by us. A link to a third party's website does not mean that we endorse it or the quality or accuracy of information presented on it. If you visit a third-party website, you are subject to that third party's privacy practices and policies, not ours. This Privacy Policy does not apply to any information you provide to third-party websites or services.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be indicated by an updated "Last Updated" date, and the updated version will be effective as soon as it is accessible. If we make material changes to this Privacy Policy, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this Privacy Policy frequently to be informed of how we are protecting your information.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at:

Softanic LLC
123 Tech Boulevard, Innovation District
San Francisco, CA 94103
Email: [email protected]
Phone: +1 (555) 123-4567